Academic Core Advisor & PSEO Reg Specialist

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Working Title:

Academic Core Advisor & PSEO Reg Specialist

Institution:

Bemidji State UniversityMSUAASF Range C

Bargaining Unit / Union:

211: Minnesota State University Association of Administrative Service Faculty

City:

Bemidji

FLSA:

Non Job Exempt

Full Time / Part Time:

Full time

Employment Condition:

Unclassified - Unlimited Academic

Salary Range:

Job Description

Bemidji State University (BSU) invites applicants to join our team as the Academic Core Advisor & PSEO Registration Specialist. The responsibilities for the Academic Core Advisor, as determined by the Associate Director of Advising & the RISE Program in the College of Science and Health, are assigned for a designated school or schools in accordance with appropriate advising load. The Academic Core Advisor supports student success from entry to graduation through proactive, student-centered advising that integrates academic planning, policy guidance, and timely referrals to campus resources. Serving as a consistent point of contact, the advisor collaborates closely with faculty and academic departments to align curricular requirements with students’ goals, ensure accurate degree progression, and remove barriers to completion. The role emphasizes coordinated care, early outreach, and data-informed practices to improve retention and completion outcomes.

In addition, this position serves as the campus expert for Postsecondary Enrollment Options (PSEO) registration. The PSEO Registration Specialist advises and enrolls admitted PSEO students, ensuring they understand program requirements, policies, timelines, and expected outcomes. The advisor collaborates with high school counselors and internal stakeholders to maintain compliance with local, state, Department of Education, and BSU policies. Responsibilities include providing individualized registration support, developing efficient strategies for students with similar enrollment needs, educating students and families about PSEO opportunities, resolving registration issues with professionalism, and planning orientation and engagement programs that promote academic success, integration, and retention for PSEO students at Bemidji State..

Responsibilities of the Academic Core Advisor & PSEO Registration Specialist include:

• Academic Core Advising. (55%)

  • Providing and implementing effective core advising for designated departments/programs within the College of Science & Health, as determined by the Associate Director of Advising & RISE Program. Contributing thoughtful insight and collaboration to the development and maintenance of the core advising model for the office, including assisting with training and materials for onboarding new advisors and staff in the Student Success Center.

  • Delivering proactive, student-centered, and professional academic advising for an assigned caseload of students in the College of Science & Health, supporting holistic student success from entry to graduation.

  • Building strong relationships with faculty in assigned programs, raising and addressing issues related to student policies, curriculum, or procedures, and implementing changes that enhance the student advising experience.

  • Developing individualized academic plans aligned with program requirements; assisting students with course selection, registration, and maintaining a clear degree pathway and trajectory toward timely completion.

  • Providing guidance on university policies, academic standards, degree requirements, appeals processes, records, and other specialized needs or resources applicable to student success.

  • Managing and following up on cases through the EAB Navigate platform, using proactive outreach and engagement to strengthen student connections and support.

  • Providing walk-in advising services through the Student Success Center, ensuring timely support for students with immediate needs.

  • Collaborating with faculty, deans, chairs, and other campus offices to advocate for students, including supporting appeals, substitutions or equivalencies for courses, and overall student well-being.

• PSEO Registration. (40%)

  • Providing direction and oversight for the PSEO student registration process at Bemidji State University through the Student Success Center. Serving as the primary point of contact for PSEO registration, with authority to streamline and enhance the process to ensure a seamless experience for students. Focusing on engaging PSEO students to view Bemidji State as a post–high school option while delivering high-quality advising support to promote their academic success and long-term connection to the university.

  • Acting as the primary campus resource for advising and enrollment of current and incoming PSEO students at Bemidji State.

  • Collaborating with the Assistant Director of Admissions/PSEO Coordinator to ensure comprehensive support for students throughout the enrollment funnel.

  • Maintaining strong connections with area high school counselors, administrators, and internal/external partners to enhance and promote PSEO opportunities at Bemidji State.

  • Adhering to state, local, Department of Education, and BSU PSEO policies, and providing annual recommendations for policy updates and improvements as needed.

  • Attending the annual PSEO Convening hosted by Minnesota State.

  • Exercising discretion and independent decision-making in addressing student situations, ensuring responses are student-centered and appropriate to the circumstances.

  • Informing and guiding students, parents, and guardians about PSEO opportunities, requirements, timelines, and expectations, ensuring alignment with high school completion requirements and college-level coursework.

  • Providing training for additional staff in the Student Success Center to assist with PSEO advising and registration.

  • Responding promptly and professionally to student and family inquiries, providing accurate resources and support.

  • Connecting PSEO students to campus services and support systems that foster belonging, academic success, and smooth transitions to the BSU campus community.

  • Planning, delivering, and evaluating annual orientation programs for new PSEO students, with clear goals and objectives, updating content as needed to maintain excellence in service.

  • Developing resources and materials to promote PSEO student retention, engagement, and success.

• Other duties. (5%)

  • Assisting with planning, facilitating, and assessing anti-racism, equity, and inclusion professional development experiences on campus.

  • Actively participating in department, division, and university programs/visits (e.g., new student registration and orientation events, academic/career exploration and job/internship fairs).

  • Performing other duties as assigned.

Salary Range:

Depends on Qualifications; Range C ($47,607 - $93,342).

Minimum Qualifications

• Master’s degree plus one (1) year of professional experience in higher education, advising  or counseling; OR a Bachelor's degree plus two (2) years of professional experience in higher education, advising or counseling; OR three (3) years of professional experience in higher education, advising or counseling; OR an equivalent combination of postsecondary training, education and/or professional experience.

• Experience with data and/or software systems that support and aid in student success

• A demonstrated commitment to the principles of diversity, equity, inclusion, and anti-racism.

• Strong communication, administrative, presentation, and organizational skills.

• An ability to work collaboratively with faculty, student affairs educators, students, and parents.

• Effective communication and interpersonal skills.

• A demonstrated commitment to the principles of diversity, equity, inclusion, and anti-racism

Preferred Qualification 

• Two (2) years of professional experience in academic advising, student success, enrollment management, or related higher education roles.

• Proficiency with student information systems and advising technologies, preferably including EAB Navigate, ISRS, and Perceptive Content.

• Knowledge of or experience working within the Minnesota State system, including familiarity with system policies, procedures, and reporting practices.

• A strong focus on collaboration across academic and student service units.

Working Conditions

• Very limited travel as needed for partnership visits or as needed by collaboration with the Office of Admissions at Bemidji State.

A complete application will include the following attachments:

• Cover letter, which addresses the required qualifications and your specific interest in working at BSU.

• Resume / Curriculum Vitae.

Other Requirements

• All applicants must be able to lawfully accept employment in the United States at the time of an offer of employment.

• Employment for this position is covered by the collective bargaining agreement for the Minnesota State University Associate of Administrative and Service Faculty (MSUAASF) – see agreement.

• In accordance with the Minnesota State Colleges and Universities (MinnState) Vehicle Fleet Safety Program, faculty and staff driving on college/university business, who use a rental or state vehicle, shall be required to complete a vehicle Use Agreement form and conform to MinnState’s vehicle use criteria and consent to a motor vehicle records check.

• BSU is a tobacco free workplace (see policy)

Work Shift (Hours / Days of work)

Full-time / Probationary / Non-exempt / Monday-Friday, schedule requires some flexibility. 

Telework (Yes/No)

Telework currently not available for this position.

Inquiries about the position:

Amanda Peters, Executive Director of Student Success Center

Email: amanda.peters@bemidjistate.edu

About

UNIVERSITY / COMMUNITY

WHY BEMIDJI:

It’s more than a job. It’s an opportunity for the extraordinary.

On the idyllic shores of Lake Bemidji, cradled among the limitless natural beauty of the North Woods and neighbored by Minnesota’s three largest Indigenous nations, Bemidji State University offers opportunities for the extraordinary.

Bemidji State University has been ranked as one of the top 30 public institutions in the Midwest region by U.S. News & World Report each year since 2019. BSU offers its diverse student body a comprehensive spectrum of opportunities with nearly 120 undergraduate degrees and emphasis areas in more than 50 areas of study, 14 pre-professional programs, and 14 graduate programs and certificates.

As Bemidji State continues its second century of service, our vision is simple: we educate people to lead inspired lives. To achieve this, BSU centers diversity, equity and inclusion as a core value and strives to create a campus culture in which all members are free to be their authentic selves. BSU also proactively engages with Indigenous communities in northern Minnesota and nationwide toward its goal of becoming a destination university.

BSU is a member of the Minnesota State system of colleges and universities, the third-largest system of higher education institutions in the United States. It shares a unique alignment with Northwest Technical College, with administration and student services generally having dual responsibilities to serve both campuses. Through this alignment, NTC students can take advantage of services, support, activities, and opportunities at BSU that expand and enhance their college experience — such as full access to BSU’s library and the ability to live in BSU’s on-campus resident housing.

For the first time, a joint strategic planning process will guide the future directions for both institutions. The schools are pursuing four shared strategic priorities: student success, the Nisidotaading initiative, northern distinction, and telling our story. These priorities will serve as the foundations for master planning processes for facilities, academic programs, fundraising, information technology, intercollegiate athletics, and diversity, equity, and inclusion, among others.

The Nisidotaading initiative — named for an Ojibwe phrase meaning “building mutual understanding” — is creating a statewide center of excellence. It will develop communities of practice meant to help Minnesota State colleges and universities better educate their campus communities on historical trauma and lived experiences of their Indigenous populations, and how to most effectively guide Indigenous students toward their educational goals. In addition, BSU is the first university in the United States to expose all of its students to a course on Indigenous people before graduation.

Bemidji State University acknowledges that it is located on land and water that is the current and ancestral homeland of the Ojibwe and Dakota. We acknowledge the painful history of genocide, forced assimilation, and efforts to alienate the Indigenous inhabitants from their territory here. We honor and respect the many diverse Indigenous peoples still connected to this land, retained tribal sovereignty, treaty rights, and cultural resilience. Indigenous people are spiritual and physical caretakers of this land to which we all belong. Bemidji State University respects these sacred lands, stands with the community members from these Nations, and will fight injustice in all its forms.

At Minnesota State, the work we do is more than just a job. In their pursuit of purpose, connection, and growth, our employees play a critical role on our campuses. They develop policies, provide essential services, and work to improve the well-being and quality of life for our students and for all Minnesotans. Minnesota State is committed to equity and inclusion, and we invest in our employees by providing benefits, support resources, and training and development opportunities. Unlock your potential through possibility.

The City of Bemidji

Bemidji State University and Northwest Technical College lie amid the lakes and forests of northern Minnesota. Bemidji State occupies a wooded campus along the western shore of Lake Bemidji while Northwest Technical College lies just three miles east, near Bemidji’s robust industrial district. 

The city sits between Minnesota’s three largest American Indian tribal nations: the Leech Lake Band of Ojibwe, the Red Lake Nation and the White Earth Nation. When settling the Bemidji area in 1750, the Ojibwe people named the lake Bemidjigamaag, which means “a lake with crossing waters” as the Mississippi River flows in from the south and exits on the east. Today, a city proper with a population of around 15,000 serves as a regional economic and cultural hub for about 100,000 Minnesotans.

Located just minutes away from a thriving downtown Bemidji, both the BSU and NTC campus communities have convenient access to affordable restaurants, fine-dining experiences, cozy coffee shops, grocery stores — including a natural foods co-op — city parks, and nearly unlimited outdoor recreational opportunities. Small, locally-owned shops and art sculptures line Bemidji's downtown streets, while national chains are also found in and around the area. The historic Paul Bunyan Playhouse has a calendar of classic shows, restaurants offer weekly live music performances, the First Friday Art Walk provides a tour of new monthly art exhibits, and annual festivals bring the community together throughout the year. 

Additionally, the North Woods setting means students, staff, and faculty have a variety of activities available at their fingertips year-round. With more than 400 lakes — and a 240-acre research forest owned by BSU — within 25 miles of the city, there is easy access to kayaking, canoeing, swimming, boating, paddle boarding, hunting, hiking, biking, foraging, fishing, and more. An expansive network of multi-use trail systems is available for running, cross-country skiing, single-track or fat-tire biking, and skijoring. Further, downhill skiing, snowboarding, and tubing lie just north of Bemidji at the Buena Vista Ski Area.

Bemidji is also near two of Minnesota’s 66 state parks: Lake Bemidji State Park, which sits along Lake Bemidji’s northern shore, and Itasca State Park, home to the majestic Mississippi River Headwaters. Both parks are popular recreational and camping destinations where locals and tourists gather for sailing, swimming, and fishing during the summer months, and skating, hockey, curling, and—yes—more fishing in the winter. 

Of course, no tour of Bemidji is complete without a visit to — and a selfie with — its two most famous residents: the iconic statues of Paul Bunyan and his trusty companion, Babe the Blue Ox. The famed duo, which has greeted visitors to Bemidji since 1937, is on the National Register of Historic Places and was once ranked by Kodak as the second most-photographed statue in America.

For further information About BSU visit our website at http://www.bemidjistate.edu.

Review a "special report on how this former lumber town has rebuilt itself as a high-speed, regional center of enterprise" at Bemidji 2.0

Other Resources:

• Visit Bemidji – https://www.visitbemidji.com/

• 218 Relocate / Greater Bemidji – https://www.218relocate.com/

• Bemidji Area Chamber of Commerce – https://www.bemidji.org/ 

• Explore Minnesota – https://www.exploreminnesota.com/article/top-things-to-do-bemidji

Statement of Notice

Bemidji State University prohibits discrimination and sexual violence of any kind. Contact the Title IX Coordinator if you have concerns regarding discrimination and/or sexual violence.

Per Minnesota State System Procedure 1B.3.1, all universities and colleges must provide contact information of their Title IX Coordinator.

Megan Zothman, Campus Human Resources Officer & Title IX Coordinator

Email: TitleIX@bemidjistate.edu or Megan.Zothman@BemidjiState.edu

Phone: (218) 755-2502

1500 Birchmont Drive NE, Deputy Hall, Room 335, Bemidji, MN 56601

Benefits Information:

At Minnesota State, we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays, Vacation Time, Sick Time, six weeks of Paid Parental Leave, low cost medical and dental insurance with low deductibles ($250 - $1500), a Pension Plan, 457(b) and 403(b) retirement plans and other retirement investment options, pre-tax medical and dental expense (with roll-over option) and dependent care accounts, employer paid life insurance, short and long term disability, as well as professional development and a tuition waiver program for employees and their dependents, etc.  We promote the health and well-being of our employees and take work/life balance seriously.

Desired Start Date:

11-17-2025

Position End Date:

Open Date:

09-29-2025

Close Date:

10-29-2025

Posting Contact Name:

Mary Miller

Posting Contact Email:

mary.miller@bemidjistate.edu